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Executive Assistant - Monroe, LA

Executive Assistant

Essential Duties and Responsibilities

  • Greets, directs, and assists visitors and determines whether they should be given access to specific individuals.
  • Answers phone calls and direct calls to appropriate parties or take messages.
  • Manages the Executive Director’s calendar for meetings and events.
  • Records, types and distributes meeting minutes.
  • Monitors, responds to and distributes incoming information accordingly by phone, mail, email, or in-person.
  • Opens, sorts, logs, and distributes incoming mail.
  • Performs general office duties such as ordering supplies as well as manages supply budget.
  • Files and retrieves corporate documents, records, and reports electronically or manually.
  • Implements procedural and policy changes to improve overall office and operational efficiencies.
  • Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
  • Designs and creates PowerPoint presentation for executives.
  • Arranges and coordinates meetings for the Executive Director.
  • Assists with special event project preparation and execution.
  • Type reports, memos, letters and other documents using relevant software
  • .

Skills and Abilities Required

  • Excellent organization and time management skills.
  • Good written and verbal communication.
  • Proficient in office computer programs including Word, Power Point and Excel.
  • Information gathering and monitoring skills.
  • Good judgment, decision making and problem solving.
  • Confidentiality and personal effectiveness/credibility.
  • Attention to detail and accuracy.
  • Ability to multi-task and juggle competing priorities and projects.
  • Technical Capacity.
  • Professional appearance.

 


Keywords: Executive, assistant, administrative, secretary

Job ID:
109-188636

Location:
Monroe, LA

Job Type:
Full Time, Temp Position

Posted:
10/31/2018

Contact: heather.savana@advantageresourcing.com

Apply for this Position

Executive Assistant

City, State or Zip Code: Monroe, LA

Position Type: Full Time, Temp Position

Date Posted: 10/31/2018