Language Language

English English español español

E Recruit E Recruit


   Back to Results

Job Title:

Administrative Assistant - Sunnyvale, CA

Job Description:

Position : Administrative Assistant

Location : Sunnyvale CA

Duration : 7+ months with possible extension


As an Administrative Business Partner, you're at the heart of your team's business operations and activities, and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. 
This is an exciting and demanding role for an experienced admin assistant to become a vital part of a dynamic team. Candidates must have strong communication skills, be highly organized, have a shown ability to grasp new technologies and be able to contribute to the helpful flow of the team while aiding in keeping the office running smoothly. 

Overall Responsibilities: 
Calendaring (ie setting up meetings, booking rooms, adjusting conflicts) 
Email management (average 100 per day) 
Managing multiple the team summits 

Top 3 Daily Responsibilities: 
Perform administrative tasks in a timely manner with attention to detail and positive attitude, including: high volume calendar management, detailed and strategic time management for partners, travel arrangements, expense reports, meeting organization, hosting guests, supporting executive and team meetings as needed, managing budgets, organizing events and offsites 
Interface with partners in a friendly and professional manner

Work closely with admin team to handle company-wide initiatives 

Required Skills: 
BA/BS degree in any field 
3+ years of work history, including experience as an administrative assistant to a team or senior manager/director in a fast paced environment, involving heavy calendar management, executive time management, travel scheduling and booking 
2+yrs supporting Manager/Director level 
Exceptional written and verbal communication skills 
Good/professional communication - with senior Execs, peers and cross-functional partners 
Manage multiple ongoing projects with different teams 
Tech Savvy
5 yrs supporting Manager/Director level 

Nice to have 

Previous experience with event planning 
Closely support the entire team and other partners when need be, pitching in on projects or events and covering for other local and team admins as needed 
Develop and improve the efficiency of team processes, strategizing with your partners for best time management and creating a smooth day-to-day flow 
Manage finance tracking and reporting 
Creating purchase orders 
Flexible working hours 
Google docs, sheets

Job ID:
323758

Dept ID:
10600

Location:
Sunnyvale, CA
United States of America

Industry:
Online / Full App

Job Type:
Temp Position
Folder Group ID
258

Posted Date:4/30/2018

Domain:arna

Contact: swapna.bhuskute@advantageresourcing.com

Apply for this Position

Job Title: Administrative Assistant

Location: Sunnyvale, CA

Job Type: Temp Position

Reference ID: 323758

Posted Date: 4/30/2018

Thank you for your interest in Advantage Resourcing. You have responded that you are not 18 years of age or older. It is Advantage Resourcings policy to hire individuals who are 18 years of age or older. We invite you to reapply when you meet this requirement. If you have questions or concerns about this policy please email recruiting@advantageresourcing.com

Thank you for your interest in Advantage Resourcing. You have responded that you are not authorized to work in the US. Advantage Resourcing adheres to Department of Homeland Security regulations regarding employment of individuals authorized to work in the US. Should you require sponsorship or have questions about these regulations, please contact recruiting@advantageresourcing.com


Please Choose One:
Valid Resume Formats: (.doc .docx .pdf .rtf .txt only)

 

No Resume?

Please enter the following fields in the absence of a Resume

Invitation to Self-Identify

Advantage Resourcing is committed to equality of opportunity for all staff and job applicants. We acknowledge the unique contribution that all individuals can make and we aim to create a working environment in which all individuals are able to make use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. This form is intended to help us maintain equal opportunities best practice and identify barriers to workforce equality and diversity.

The information on this form will be used for monitoring purposes only and will not be used in any decision affecting you. The information you provide will remain anonymous and will be stored separate to any job application. You are not obliged to answer any of these questions but the more information you supply, the more effective our monitoring will be. All information supplied will be treated anonymously.


Voluntary Self-Identification of Disability
Form CC-305 - OMB Control Number 1250-0005
Expires 1/31/2020

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way

If you already work for us, your answer will not be used against you in any way. Because a person maybecome disabled at any time, we are required to ask all of our employees to update their information every fiveyears. You may voluntarily self-identify as having a disability on this form without fear of any punishmentbecause you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

Blindness , Autism , Bipolar disorder , Post-traumatic stress disorder (PTSD) , Deafness , Cerebral palsy, Major depression , Obsessive compulsive disorder , Cancer , HIV/AIDS , Multiple sclerosis (MS) , Impairments requiring the use of a wheelchair , Diabetes , Schizophrenia , Muscular dystrophy , Epilepsy , Missing limbs or partially missing limbs , Intellectual disability (previously called mental retardation)

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Submit Application