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Job Title:

HR Assistant (Payroll and Benefit Administration) - Irvine, CA

Job Description:


Position Title : HR Assistant (Payroll and Benefit Administration)

Location : Irvine, CA

Reports to: VP of HR and accounting

FLSA Status: Non-Exempt

Salary: $40K~$62K

Working Hours: 9am-6pm


This position is responsible for both of HR assistant and Administrative assistant including payroll, 401K and other administrative operation.

Essential Duties (Not Official: Please ask the interviewer for more details)

    Assisting HR duties

•           Prepare documents and forms for new employees

•           Check all forms from new employees and file or send them to accounting firms, 401K record keeper or etc.

•           Process payroll and 401K contribution

•           Check the result of payroll and 401K monthly process and report it to VP of HR and accounting

•           Assist 401K educational meeting

•           Organize data for several audits e.g., insurance, 401K and etc.

•           Organize updating data for HR and 401K and gather data from employees if VP of HR and accounting requests

•           Update documents describing HR, 401K and other operations.

•           Prepare documents and forms for employees leaving our company

•           Check all forms from leaving employees and file or send them to accounting firms, 401K record keeper or etc.

    Assisting Administrative duties

•           Handle incoming mail and calls

•           Prepare outgoing mail and package shipping

•           Process of quotes, purchase orders, contracts, invoices and checks

•           Inventory and order office supplies and services

•           Processing of paperwork for employee benefits(401K, insurance) and timekeeping

•           Assist with all aspects of general office coordination

•           Interact with clients, vendors and visitors

•           Receptionist

•           Perform additional tasks as assigned


•           Seeks constant improvement, more efficient and less expensive ways and means in work processes.

•           Performs special projects and other miscellaneous duties as assigned by management.

•           Maintains high ethical standards in the work place.

•           Reports all irregular issues and problems to management for solution.

•           Maintains good communication with management, office staff members and outside contacts.

•           Complies with all company policies and procedures.

•           Responsible for maintaining a clean and safe working area.


  Education & Work Experience          

•           Fluent in English and Japanese, both written and verbal is a plus

•           Excellent communication and interpersonal skills on the phone

•           Experience of payroll operation

•           Experience of 401K contribution operation using record keeper’s system (Empower retirement)

•           Windows OS and Microsoft Office (Word, Excel, Power Point) operation

•           Previous cold calling experience, preferred

•           Previous experience in IT field, preferred

•           Previous experience in the design and development of sales material, preferred

  Tools & Equipment   

•           General office equipment including phones, fax, copier, personal computer, printer, scanner, etc.

•           Software includes the use of Windows operating system, MS Office


Job ID:

Dept ID:

Irvine, CA
United States of America

Human Resources/Training / Human Resources

Job Type:
Direct Hire Position
Folder Group ID

Posted Date:6/28/2018



Apply for this Position

Job Title: HR Assistant (Payroll and Benefit Administration)

Location: Irvine, CA

Job Type: Direct Hire Position

Reference ID: 329409

Posted Date: 6/28/2018

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