Sr. Executive Assistant - Palo Alto, CA
Position : Sr. Executive Assistant
Location: Palo Alto CA
Duration : 3 months contract with possible extension
The Sr Executive Assistant (SEA) provides high-level administrative support to client-serving partners and Core Business Services (CBS) professionals, including partners and Directors;
May also provide skilled service line or engagement-specific administrative support.
The SEA uses advanced administrative skills; handles personal contacts with finesse and diplomacy; relieves top executives and engagement teams of administrative tasks; collects/analyzes data and makes recommendations.
The SEA also uses broad and comprehensive experience, skills and knowledge in organizational policies, procedures and practices, and may serve as a facilitator to coordinate projects and deadlines directly or through others.
Coach others, plan and manage complex meeting and travel arrangements by applying in-depth knowledge of the firms meeting, travel and expense policies and tools
Skillfully use company’s standards, templates, firm branding and correspondence guidance to format and edit letters and other documents from draft to client-ready stage
Perform at a champion knowledge level and aid in the adherence to and reinforcement of company’s record retention policies.
Coordinate and be responsible for the quality and timeliness of engagement-related or other administrative work, share leading practices.
Highly skilled at collaborating with FMAs, schedulers, and other internal resources on finance, scheduling, or other operational support matters and related tools/reports.
Act as knowledge resource in use of Lotus Notes (LN) calendar management and Blackberry
Manage or coordinate small projects providing cost-effective solutions.
Leverage strong working knowledge of applicable firm and service line quality, risk, and confidentiality policies and guidelines and reinforce with others.
Solve complex problems, strong analytical skills, proficiency in research techniques.
Prioritize work by considering risk, importance, urgency, and potential business, organizational, or client implications.
Work independently and may facilitate the set-up of project plans.
Proactively notify appropriate individual of, and be alert for, any identified issues with quality, confidentiality or risk
Palo Alto, CA
United States of America
Online / Full App
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Job Title: Sr. Executive Assistant
Location: Palo Alto, CA
Job Type: Temp Position
Reference ID: 331445
Posted Date: 7/11/2018