Japanese Bilingual Expats Coordinator - Torrance, CA
Japanese Bilingual Expats Coordinator
Location: Torrance, CA
Job Level: Mid Career (2+ years)
Level of Education: BA/BS
Working Hours: 8:30am-5:00pm or 8:00am-5:00pm
Years of Experience: 2 - 5 Years
Salary: $40K-$45K (DOE)
Primary responsibilities to provide administrative payroll and benefits administration support for Company’s Japanese Expat employees.
The bilingual Expats Coordinator position will also provide administrative support for the Executive Management team and related management reports to Company’s parent company in Japan.
This position reports to the Director, Human Resources & Administration and the Chief Financial Officer (CFO).
This is a position at a major global logistics company to support their Expats (apx. 20 expatriates across the states).
You will be in charge of expat benefit administration, visa application, tax return coordination, and translation of Japanese HQ announcement.
In addition, as the only Japanese bilingual corporate function, occasional presentation creation may be included to support CEO and other Senior management.
There will be many duties requiring Excel, so we are looking for a candidate who don’t have any hesitation with Excel.
Essential Duties (Not Official: please ask for more details to your interviewr)
1. Expats Support (85%)
Communicate with the parent company’s HR department to gather data, as needed, to accurately prepare the monthly payroll data spreadsheet in Excel format regarding the Japanese expatriate employees during their tenure in the U.S. Provide all approved payroll documents to HR for payroll processing in a timely manner.
Assist with the processing of annual tax returns and annual fringe benefits reporting for Japanese Expats under the guidance of the CFO and outside CPA firm. Includes gathering and compilation of benefits data to be included in the annual W-2’s.
Process enrollments, terminations, and changes in benefit plans for Expats and their families. Process invoices related to benefits plans administration.
Prepare and process visa applications for Japanese expatriate staff and their families under the guidance of the designated outside immigration law firm. May require communications as needed with the parent company’s HR department overseas to gather necessary information and data.
Facilitates the initial onboarding process and new hire orientation for newly transferred Japanese expatriates upon their arrival in the U.S. for their new assignments
Supports expatriate employees and their family members during their stay in the U.S., including any travel and housing arrangements; distribute and/or compile information between Japanese parent company and Expats; and other services as needed.
Process department billings and reconcile Expat expense reports
Maintain and update employee files for Expat employees
2. Administrative Support (15%)
Provide general administrative and clerical support including mailing, filing, scanning, faxing for HR & Admin Department and Executive Management.
Prepare and modify documents including correspondence (in English or Japanese) reports, drafts, memos and emails; may include translation of documents.
Provide administrative support to executive management with periodic management report requests from the parent company in Japan, various departments. Interact with appropriate branches and business departments to gather and compile data needed for reporting purposes.
May be asked to perform errands for executive management related to business travel and guests
Maintain department office supplies and inventories of company logo items and re-order, as necessary
Schedule and coordinate meetings, appointments, and travel arrangements for Executive Management, as needed
Support with front Reception desk coverage, if needed
Interact with vendors, authorities, or any related parties for information, requests, services and inquiries required for Japanese Transfers by company
Company event planning and coordination for business meetings, conferences
Any other duties, as assigned or needed.
Minimum AA degree; Bachelor’s Degree, preferred
Proven administrative assistant experience and solid understanding of business protocol and etiquette, in cross-cultural work environments
Bi-lingual proficiency in English and Japanese: written, conversational and reading
Tech savvy proficiency with PC, Email & Microsoft Office applications (Word, Excel, and PowerPoint)
Ability to maintain confidentiality and handle sensitive issues professionally
Excellent math skills, able to covert Yen to Dollars (some accounting knowledge would be helpful)
Strong organizational and planning skills
Strong follow through skills; able to work with minimal supervision
Ability to multi-task, be detail oriented, and work in a fast-paced, dynamic environment
Excellent Customer Service skills
Ability to prioritize workload and possess strong problem solving skills
Ability to lift minimum of 20 # in weight.
United States of America
Japanese / Japanese
Direct Hire Position
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Job Title: Japanese Bilingual Expats Coordinator
Location: Torrance, CA
Job Type: Direct Hire Position
Reference ID: 331764
Posted Date: 7/13/2018