Executive Assistant - Roseville, CA
Position : Executive Assistant
Location: Roseville, CA
Duration : 3 months contract with possible extension
The Executive Assistant (EA) provides diversified administrative support to a variety of client-serving and Core Business Services (CBS) professionals, including partners and Directors.
May also provide administrative support to service line or engagement-specific teams.
The EA uses experience, skills and knowledge and maintains a current understanding of organizational policies, procedures and practices.
The EA may also collect, compile and analyze moderately complex data; and may coordinate projects and deadlines directly or through others.
Manage calendars and schedule meetings.
Use scheduler feature for arranging group calls/meetings
Effectively use firm travel and meeting tools, follow policies and procedures to make travel/meeting arrangements, confirm details and creates itineraries
Apply firm branding and correspondence guidance to format/edit letters, reports, and correspondence from draft to client-ready stage; become knowledgeable of firm mailing/delivery processes
Maintain documents on appropriate file servers and repositories, learn and adhere to records retention policies
Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
Effectively assist with project plans for small project teams in local and virtual team settings With guidance, may manage certain administrative aspects of client engagements
Collaborate with colleagues to determine and recommend most cost-effective solutions for completing tasks.
Apply and share knowledge obtained about work processes, resources, structure and business of the firm/service line/functional group
Develop and demonstrate solid knowledge and support of firmwide and service line-specific tools, processes, and databases such as Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools,
e.g., iClick, Global Financial Information System (GFIS) Effectively use the firms core technology applications, including MS Word, Excel, PowerPoint, and Lotus Notes.
May also be considered a knowledge resource in one or more of these programs and be requested to train others who are less skilled.
Solve straight-forward to moderately complex problems and resolve issues under general supervision
Use appropriate judgment and knowledge of firm policies in sharing sensitive information
Handle administrative details and routine issues independently and assume responsibility for quality and timeliness of completion
Proactively notify appropriate individual of issues regarding quality, confidentiality, or risk matters
United States of America
Online / Full App
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Job Title: Executive Assistant
Location: Roseville, CA
Job Type: Temp Position
Reference ID: 332872
Posted Date: 7/24/2018