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Job Title:

Executive Assistant - Houston, TX

Job Description:

Hello,

If interested in the position please send an updated resume to steve.roll@advantageresourcing.com

Job Title: Executive Assistant
Location: Houston, TX
Pay: $23-30/hr


Job Responsibilities:

  • Provides administrative support for executives and/or directors by maintaining records and tracking information; preparing reports and coordinating activities. 
  • Interfaces regularly with Executives and mid-management personnel 
  • Coordinates meeting and training logistics (off-site and in office); often includes planning/coordinating dinners, receptions, sales meetings as needed 
  • Maintains hard copies and electronic filing, as requested 
  • Maintains personnel schedules & calendars 
  • Arranges travel (includes booking international and domestic flights, hotel. accommodations, rental cars, etc.) 
  • Assists in preparing presentations, proposals, training courses including assessments 
  • Prepares monthly expense reports as requested. 
  • Produces reports using AL applications as requested. 
  • Reviews expense reports prior to obtaining authorized signatures. 
  • Processes confidential personnel paperwork with a very high degree of professionalism and confidentiality 
  • Maintains office supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting supply orders; verifying receipt of supplies evaluating new products. 
  • Conserves Executive's time by reading, resetting, routing correspondence; drafting letters and documents; disseminating information; initiating telecommunications; planning and scheduling meetings, conferences, teleconferences and travel. 
  • Issues PO's using Oracle application and submits monthly detail for P-card expenditures; tracks and reports expense allocations per budgets. 
  • Contributes to additional duties and special projects as assigned. 
  • Sorts mail 
  • Routes calls 
  • Other administrative duties as assigned 

Safety & Compliance:

  • Reports regulatory compliance issues and concerns to supervisor, HSE Specialist/Manager as appropriate 
  • Supports and participates in the HSEQ & RM programs and objectives established by the entity 
  • Contributes to company's objective of zero accidents 
  • Ensures safety standards are followed on a daily basis 
  • 100% attendance at required safety meetings 
  • Maintains EPA compliance documentation per regulations 

Required Qualifications:

High school diploma or GED required; Associates or Bachelors degree preferred
  • 5+ years experience in an administrative role supporting Executive leadership (experience supporting multiple executives at one time is strongly preferred). 
  • Experience using an ERP System for invoicing, expense reporting, etc. (i.e. Oracle / SAP) 
  • Exceptional organizational and computer skills (must be highly proficient with MS Office/Google applications); has the ability to learn new computer applications quickly 
  • Detail-oriented; excellent communication skills (verbal and written) including follow-through skills; ability to work well with frequent interruptions; strong interpersonal skills; solution-oriented; team player; positive attitude a must. 
  • Demonstrates an ability to anticipate needs; is self-directed and takes an assignment to the next level (proactive approach).

Job ID:
338664

Dept ID:
10601

Location:
Houston, TX
United States of America

Industry:
Online / Full App

Job Type:
Temp Position
Folder Group ID
258

Posted Date:9/13/2018

Domain:arna

Contact: steve.roll@advantageresourcing.com

Apply for this Position

Job Title: Executive Assistant

Location: Houston, TX

Job Type: Temp Position

Reference ID: 338664

Posted Date: 9/13/2018

Thank you for your interest in Advantage Resourcing. You have responded that you are not 18 years of age or older. It is Advantage Resourcings policy to hire individuals who are 18 years of age or older. We invite you to reapply when you meet this requirement. If you have questions or concerns about this policy please email recruiting@advantageresourcing.com

Thank you for your interest in Advantage Resourcing. You have responded that you are not authorized to work in the US. Advantage Resourcing adheres to Department of Homeland Security regulations regarding employment of individuals authorized to work in the US. Should you require sponsorship or have questions about these regulations, please contact recruiting@advantageresourcing.com


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