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Job Title:

Executive Assistant - Houston, TX

Job Description:


If interested in the position please send an updated resume to

Job Title: Executive Assistant
Location: Houston, TX
Pay: $23-30/hr

Job Responsibilities:

  • Provides administrative support for executives and/or directors by maintaining records and tracking information; preparing reports and coordinating activities. 
  • Interfaces regularly with Executives and mid-management personnel 
  • Coordinates meeting and training logistics (off-site and in office); often includes planning/coordinating dinners, receptions, sales meetings as needed 
  • Maintains hard copies and electronic filing, as requested 
  • Maintains personnel schedules & calendars 
  • Arranges travel (includes booking international and domestic flights, hotel. accommodations, rental cars, etc.) 
  • Assists in preparing presentations, proposals, training courses including assessments 
  • Prepares monthly expense reports as requested. 
  • Produces reports using AL applications as requested. 
  • Reviews expense reports prior to obtaining authorized signatures. 
  • Processes confidential personnel paperwork with a very high degree of professionalism and confidentiality 
  • Maintains office supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting supply orders; verifying receipt of supplies evaluating new products. 
  • Conserves Executive's time by reading, resetting, routing correspondence; drafting letters and documents; disseminating information; initiating telecommunications; planning and scheduling meetings, conferences, teleconferences and travel. 
  • Issues PO's using Oracle application and submits monthly detail for P-card expenditures; tracks and reports expense allocations per budgets. 
  • Contributes to additional duties and special projects as assigned. 
  • Sorts mail 
  • Routes calls 
  • Other administrative duties as assigned 

Safety & Compliance:

  • Reports regulatory compliance issues and concerns to supervisor, HSE Specialist/Manager as appropriate 
  • Supports and participates in the HSEQ & RM programs and objectives established by the entity 
  • Contributes to company's objective of zero accidents 
  • Ensures safety standards are followed on a daily basis 
  • 100% attendance at required safety meetings 
  • Maintains EPA compliance documentation per regulations 

Required Qualifications:

High school diploma or GED required; Associates or Bachelors degree preferred
  • 5+ years experience in an administrative role supporting Executive leadership (experience supporting multiple executives at one time is strongly preferred). 
  • Experience using an ERP System for invoicing, expense reporting, etc. (i.e. Oracle / SAP) 
  • Exceptional organizational and computer skills (must be highly proficient with MS Office/Google applications); has the ability to learn new computer applications quickly 
  • Detail-oriented; excellent communication skills (verbal and written) including follow-through skills; ability to work well with frequent interruptions; strong interpersonal skills; solution-oriented; team player; positive attitude a must. 
  • Demonstrates an ability to anticipate needs; is self-directed and takes an assignment to the next level (proactive approach).

Job ID:

Dept ID:

Houston, TX
United States of America

Online / Full App

Job Type:
Temp Position
Folder Group ID

Posted Date:9/13/2018



Apply for this Position

Job Title: Executive Assistant

Location: Houston, TX

Job Type: Temp Position

Reference ID: 338664

Posted Date: 9/13/2018

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