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Job Title:

Executive Assistant - Chicago, IL

Job Description:

Our financial industry client in Chicago is looking for an Administrative Assistant to help through mid December, 2018.  Please review the information, and if qualified, apply online for immediate consideration.

The Executive Assistant (EA) provides diversified administrative support to a variety of client-serving and Core Business Services (CBS) professionals, including partners and Directors. May also provide administrative support to service line or engagement-specific teams. The EA uses experience, skills and knowledge and maintains a current understanding of organizational policies, procedures and practices. The EA may also collect, compile and analyze moderately complex data; and may coordinate projects and deadlines directly or through others. Manage calendars and schedule meetings. Use scheduler feature for arranging group calls/meetings Effectively use firm travel and meeting tools, follow policies and procedures to make travel/meeting arrangements, confirm details and creates itineraries Apply firm branding and correspondence guidance to format/edit letters, reports, and correspondence from draft to client-ready stage; become knowledgeable of firm mailing/delivery processes Maintain documents on appropriate file servers and repositories, learn and adhere to EY records retention policies Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource Effectively assist with project plans for small project teams in local and virtual team settings With guidance, may manage certain administrative aspects of client engagements Collaborate with colleagues to determine and recommend most cost-effective solutions for completing tasks.

Apply and share knowledge obtained about work processes, resources, structure and business of the firm/service line/functional group Develop and demonstrate solid knowledge and support of firmwide and service line-specific tools, processes, and databases such as Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools, e.g., iClick, Global Financial Information System (GFIS) Effectively use the firms core technology applications, including MS Word, Excel, PowerPoint, and Lotus Notes. May also be considered a knowledge resource in one or more of these programs and be requested to train others who are less skilled. Solve straight-forward to moderately complex problems and resolve issues under general supervision Use appropriate judgment and knowledge of firm policies in sharing sensitive information Handle administrative details and routine issues independently and assume responsibility for quality and timeliness of completion Proactively notify appropriate EY individual of issues regarding quality, confidentiality, or risk matters

Job ID:
338796

Dept ID:
10601

Location:
Chicago, IL
United States of America

Industry:
Online / Full App

Job Type:
Temp Position
Folder Group ID
258

Posted Date:9/11/2018

Domain:arna

Contact: Tiffany.Baranauskas@advantageresourcing.com

Apply for this Position

Job Title: Executive Assistant

Location: Chicago, IL

Job Type: Temp Position

Reference ID: 338796

Posted Date: 9/11/2018

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