Language Language

English English español español

E Recruit E Recruit

   Back to Results

Job Title:

Project Management Office (PMO) Coordinator - Alameda, CA

Job Description:

Our clients primary focus is on the construction and repair of wooden ships. Their commitment to quality construction and repair is widely recognized throughout the commercial vessel community. That reputation is well-known to experienced owners.

The Project Management Office (PMO) Coordinator is responsible for facilitating all production aspects of the shipyard. S/he will assist the PMO and project management in the execution of all project phases in accordance with Project Supervisor’s Daily Procedure (PSDP), Project Initialization, Planning, & Communication Procedure (PIPC), and Project Planning & Control Procedure (PPCP).




1. Pre-Arrival Planning

•             Review specifications, work packages, drawings, etc. in preparation of project planning.

•             Accommodate project management during the planning phase to provide all crafts with a clear understanding of responsibilities.

•             Assist project management with the generation of ancillary and supplemental plans to ensure all items have been identified in sufficient detail to ensure optimal execution.

•             Develop plans with clearly defined milestones in the interest of satisfying critical path requirements.

•             Confer with the PMO to verify projected resource allocations are capable of being accommodated.

**The foremost responsibility of the PMO Coordinator during the pre-arrival planning phase is ensuring adherence to the Project Planning section of the PPCP.**


2. Post-Arrival Planning

•             Support project management & the PMO with the management of plans to ensure accuracy and viable adherence.

•             Facilitate project management’s incorporation of change orders into planning.

•             Assist with the maintenance of executable plans.

•             Validate resource requests and confirm plans by investigating shipboard progress and through discussion with appropriate personnel.

**The foremost responsibility of the PMO Coordinator during the post-arrival planning phase is ensuring adherence to the Project Control section of the PPCP. **


Craft Assignments

1. Management of Crew Assignments

•             Manage daily crew and weekly crew requirements from project managers.

•             Coordinate all assignments to ensure optimum distribution of personnel.

•             Maximize continuity of assignments on jobs-in-progress; minimize employee “job bouncing”.

•             Provide complete and timely communication of crew changes to all affected project managers, department managers, and shop managers.

•             Distribute a Craft Assignment Board daily to all project managers and department managers, showing next day’s assignments for all production employees.

•             Use & adjust existing procedures to forecast yard resource requirements. Identify constraints and adjust accordingly by using alternative trades, schedule compression, etc.; entertain subcontract labor as a last resort.

•             Notify supervisors and assign personnel accordingly based on work restrictions (limited duty, e.g.).


2. Support Project Planning for New and Ongoing Jobs

•             Work with project managers, production manager, and department managers to develop crew plans for new and ongoing jobs. In conjunction with the Production Manager look for and assign personnel when training opportunities arise for specific crafts and employees.

•             Ensure optimum personnel assignments on all new jobs with an emphasis in establishing a core element of key crafts for the projects.

•             Maintain and distribute an Arrivals/Departures Report depicting project activity.

•             Develop and maintain a yard resource projection schedule that clearly depicts resources, by date and trade, and surpluses/deficiencies in availability.


3. Manage Temporary Layoffs and Call Backs

•             Monitor daily crew assignments to ensure that the workforce is kept as lean as is practical.

•             Communicate required layoffs to department managers with the guidance and council of Human Resources. Work with Human Resources and the appropriate managers to ensure timeliness..

•             Monitor all temporary layoffs; communicate regularly with individuals on layoff to let them know future work status and to ensure that they will be available when needed.

•             Work with Human Resources to manage the call backs as required.


4.            Employee Attendance

•             Receive, log, & process employee PTO requests; update resource availability pool accordingly.

•             Track & log employee tardiness & absences; adjust allocations and notify supervisors accordingly.

•             Keep supervisors and Human Resources apprised of employees’ records.



1.            Financial Support

•             Review & identify project budgets.

•             Provide assistance with purchasing requests, as designated by project management.

•             Assist with invoice scheduling.


2.            General Support of Project Management and Productions

•             Review and print various project documents as necessary.

•             Provide computer assistance as necessary

•             Collect data & disseminate as necessary.


Contracts & Estimating

1.            Project Maintenance

•             Maintain varying logs (CFR, AWP, progress, etc.) to ensure they’re updated daily and give clear visibility as to the project’s status.

•             Attend conferences (arrival, progress, docking, etc.) with the project manager and customer; provide documentation to support status update and take minutes.

•             Facilitate and support invoicing requirements in accordance with the project’s contract.

•             Fully understand the project’s contract, all referenced data, and the implications therein.


2.            Growth Work

•             Aggressively pursue change order work.

•             Ensure change orders capture all costs for growth work.

•             Estimate, submit, and negotiate growth work with customer via project manager.

•             Estimate growth work while being cognizant of schedule impact; capture costs accordingly and keep project manager/customer apprised of potential schedule shifts.

•             Use historical data and yard production rates when generating change orders.

•             Understand the dichotomy of government vice commercial growth work.


Project Supervision

1.            Project Manager

•             As designated by the Planning Manager or Operations Manager, perform managerial responsibilities per BSY’s Project Manager Job Description.

2.            Project Superintendent

•             As designated by the Planning Manager or Operations Manager, perform superintendent responsibilities per BSY’s Project Superintendent Job Description.



1. Basic Principles

•             Incorporate, and develop new, standard procedures into the PMO through which uniform adherence will create standard protocols.

•             Have a clear understanding of MS Office software and how to best incorporate these programs into the PMO.

•             Support the implementation of standard processes to ensure uniformity in the PMO.

•             Maintain a positive attitude, have the ability for critical thinking, display a capability for time management, exercise the aptitude required to work in a fast paced environment, and reinforce the policies and procedures of the PMO.


2. Organizational Development

•             Routinely contribute to the continual improvement of company organization and the systems and support upon which successful project planning is dependent.

•             Support and assist in the resolution of problems which impede or complicate shipyard management.

Job ID:

Dept ID:

Alameda, CA
United States of America

Information Technology / IT - Systems

Job Type:
Direct Hire Position
Folder Group ID

Posted Date:9/12/2018



Apply for this Position

Job Title: Project Management Office (PMO) Coordinator

Location: Alameda, CA

Job Type: Direct Hire Position

Reference ID: 338850

Posted Date: 9/12/2018

Thank you for your interest in Advantage Resourcing. You have responded that you are not 18 years of age or older. It is Advantage Resourcings policy to hire individuals who are 18 years of age or older. We invite you to reapply when you meet this requirement. If you have questions or concerns about this policy please email

Thank you for your interest in Advantage Resourcing. You have responded that you are not authorized to work in the US. Advantage Resourcing adheres to Department of Homeland Security regulations regarding employment of individuals authorized to work in the US. Should you require sponsorship or have questions about these regulations, please contact

Please Choose One:
Valid Resume Formats: (.doc .docx .pdf .rtf .txt only)


No Resume?

Please enter the following fields in the absence of a Resume

Invitation to Self-Identify

Advantage Resourcing is committed to equality of opportunity for all staff and job applicants. We acknowledge the unique contribution that all individuals can make and we aim to create a working environment in which all individuals are able to make use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. This form is intended to help us maintain equal opportunities best practice and identify barriers to workforce equality and diversity.

The information on this form will be used for monitoring purposes only and will not be used in any decision affecting you. The information you provide will remain anonymous and will be stored separate to any job application. You are not obliged to answer any of these questions but the more information you supply, the more effective our monitoring will be. All information supplied will be treated anonymously.

Voluntary Self-Identification of Disability
Form CC-305 - OMB Control Number 1250-0005
Expires 1/31/2020

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way

If you already work for us, your answer will not be used against you in any way. Because a person maybecome disabled at any time, we are required to ask all of our employees to update their information every fiveyears. You may voluntarily self-identify as having a disability on this form without fear of any punishmentbecause you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

Blindness , Autism , Bipolar disorder , Post-traumatic stress disorder (PTSD) , Deafness , Cerebral palsy, Major depression , Obsessive compulsive disorder , Cancer , HIV/AIDS , Multiple sclerosis (MS) , Impairments requiring the use of a wheelchair , Diabetes , Schizophrenia , Muscular dystrophy , Epilepsy , Missing limbs or partially missing limbs , Intellectual disability (previously called mental retardation)

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Submit Application