Project Management Office (PMO) Coordinator - Alameda, CA
Our clients primary focus is on the construction and repair of wooden ships. Their commitment to quality construction and repair is widely recognized throughout the commercial vessel community. That reputation is well-known to experienced owners.
The Project Management Office (PMO) Coordinator is responsible for facilitating all production aspects of the shipyard. S/he will assist the PMO and project management in the execution of all project phases in accordance with Project Supervisor’s Daily Procedure (PSDP), Project Initialization, Planning, & Communication Procedure (PIPC), and Project Planning & Control Procedure (PPCP).
DUTIES AND RESPONSIBILITIES
1. Pre-Arrival Planning
• Review specifications, work packages, drawings, etc. in preparation of project planning.
• Accommodate project management during the planning phase to provide all crafts with a clear understanding of responsibilities.
• Assist project management with the generation of ancillary and supplemental plans to ensure all items have been identified in sufficient detail to ensure optimal execution.
• Develop plans with clearly defined milestones in the interest of satisfying critical path requirements.
• Confer with the PMO to verify projected resource allocations are capable of being accommodated.
**The foremost responsibility of the PMO Coordinator during the pre-arrival planning phase is ensuring adherence to the Project Planning section of the PPCP.**
2. Post-Arrival Planning
• Support project management & the PMO with the management of plans to ensure accuracy and viable adherence.
• Facilitate project management’s incorporation of change orders into planning.
• Assist with the maintenance of executable plans.
• Validate resource requests and confirm plans by investigating shipboard progress and through discussion with appropriate personnel.
**The foremost responsibility of the PMO Coordinator during the post-arrival planning phase is ensuring adherence to the Project Control section of the PPCP. **
1. Management of Crew Assignments
• Manage daily crew and weekly crew requirements from project managers.
• Coordinate all assignments to ensure optimum distribution of personnel.
• Maximize continuity of assignments on jobs-in-progress; minimize employee “job bouncing”.
• Provide complete and timely communication of crew changes to all affected project managers, department managers, and shop managers.
• Distribute a Craft Assignment Board daily to all project managers and department managers, showing next day’s assignments for all production employees.
• Use & adjust existing procedures to forecast yard resource requirements. Identify constraints and adjust accordingly by using alternative trades, schedule compression, etc.; entertain subcontract labor as a last resort.
• Notify supervisors and assign personnel accordingly based on work restrictions (limited duty, e.g.).
2. Support Project Planning for New and Ongoing Jobs
• Work with project managers, production manager, and department managers to develop crew plans for new and ongoing jobs. In conjunction with the Production Manager look for and assign personnel when training opportunities arise for specific crafts and employees.
• Ensure optimum personnel assignments on all new jobs with an emphasis in establishing a core element of key crafts for the projects.
• Maintain and distribute an Arrivals/Departures Report depicting project activity.
• Develop and maintain a yard resource projection schedule that clearly depicts resources, by date and trade, and surpluses/deficiencies in availability.
3. Manage Temporary Layoffs and Call Backs
• Monitor daily crew assignments to ensure that the workforce is kept as lean as is practical.
• Communicate required layoffs to department managers with the guidance and council of Human Resources. Work with Human Resources and the appropriate managers to ensure timeliness..
• Monitor all temporary layoffs; communicate regularly with individuals on layoff to let them know future work status and to ensure that they will be available when needed.
• Work with Human Resources to manage the call backs as required.
4. Employee Attendance
• Receive, log, & process employee PTO requests; update resource availability pool accordingly.
• Track & log employee tardiness & absences; adjust allocations and notify supervisors accordingly.
• Keep supervisors and Human Resources apprised of employees’ records.
1. Financial Support
• Review & identify project budgets.
• Provide assistance with purchasing requests, as designated by project management.
• Assist with invoice scheduling.
2. General Support of Project Management and Productions
• Review and print various project documents as necessary.
• Provide computer assistance as necessary
• Collect data & disseminate as necessary.
Contracts & Estimating
1. Project Maintenance
• Maintain varying logs (CFR, AWP, progress, etc.) to ensure they’re updated daily and give clear visibility as to the project’s status.
• Attend conferences (arrival, progress, docking, etc.) with the project manager and customer; provide documentation to support status update and take minutes.
• Facilitate and support invoicing requirements in accordance with the project’s contract.
• Fully understand the project’s contract, all referenced data, and the implications therein.
2. Growth Work
• Aggressively pursue change order work.
• Ensure change orders capture all costs for growth work.
• Estimate, submit, and negotiate growth work with customer via project manager.
• Estimate growth work while being cognizant of schedule impact; capture costs accordingly and keep project manager/customer apprised of potential schedule shifts.
• Use historical data and yard production rates when generating change orders.
• Understand the dichotomy of government vice commercial growth work.
1. Project Manager
• As designated by the Planning Manager or Operations Manager, perform managerial responsibilities per BSY’s Project Manager Job Description.
2. Project Superintendent
• As designated by the Planning Manager or Operations Manager, perform superintendent responsibilities per BSY’s Project Superintendent Job Description.
1. Basic Principles
• Incorporate, and develop new, standard procedures into the PMO through which uniform adherence will create standard protocols.
• Have a clear understanding of MS Office software and how to best incorporate these programs into the PMO.
• Support the implementation of standard processes to ensure uniformity in the PMO.
• Maintain a positive attitude, have the ability for critical thinking, display a capability for time management, exercise the aptitude required to work in a fast paced environment, and reinforce the policies and procedures of the PMO.
2. Organizational Development
• Routinely contribute to the continual improvement of company organization and the systems and support upon which successful project planning is dependent.
• Support and assist in the resolution of problems which impede or complicate shipyard management.
United States of America
Information Technology / IT - Systems
Direct Hire Position
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Job Title: Project Management Office (PMO) Coordinator
Location: Alameda, CA
Job Type: Direct Hire Position
Reference ID: 338850
Posted Date: 9/12/2018