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Job Title:

Administrative Support - Palo Alto, CA

Job Description:

  • Manage the calendar, email, and meetings agendas for the executive technical director and potentially other members of his team 
  • Schedule engagements with start-ups and VCs and act as the primary point of contact 
  • Collect and manage Non-disclosure Agreements (NDAs) 
  • Organize agendas for both internal and external visitors, and handle any necessary logistics with facility management 
  • Assist in updating and preparing presentation and meeting materials 
  • Coordinate travel itineraries, submit expense reports, purchase orders, check requests, and manage corporate card purchases 
  • Maintain and monitor a running list of engagements, purchases, and renewals 
  • Collect/compile/input resource and engagement data into management tools 
  • Coordinate communication and logistics among various team leaders and project teams 
  • Generate reports and answer both internal and external inquiries 
  • Facilitate communication with the corporate home office and interface as necessary with the R&A business office as needed

Skills Required:
  • Calendar management, meeting coordination, travel coordination, event planning, etc. 
  • Strong working knowledge of Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint 
  • Exceptional written and verbal communication skills 
  • Superior planning, time management and organizational skills

Skills Preferred:
Commissioned Notary Public in California

Experience Required:
  • 3-5 years of experience assisting at the executive level in a fast-paced environment 
  • Experience managing executive travel and expense reports, preferably in Concur

Experience Preferred:
  • Experience with working within the purchasing process of a large organization 
  • Experience working in the Hospitality industry

Education Required:
No degree required

Job ID:
349100

Dept ID:
10527

Location:
Palo Alto, CA
United States of America

Industry:
Human Resources/Training / Human Resources

Job Type:
Temp Position
Folder Group ID
7

Posted Date:12/5/2018

Domain:arna

Apply for this Position

Job Title: Administrative Support

Location: Palo Alto, CA

Job Type: Temp Position

Reference ID: 349100

Posted Date: 12/5/2018

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