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Job Title:

Payroll Specialist - Irvine, CA

Job Description:

Job Title: Payroll Specialist

Location: Irvine, CA

FLSA Classification: Exempt, Full-time

Department: Corporate Human Resources

Reports To: Sr. Human Resources Manager

Hourly Rate: Up to 68K annual

Supervisory Responsibility: 2 members

Required experiences: 6+ years of related experience. Full payroll cycle using ADP Workforce


The Payroll Specialist is responsible for developing, enhancing, maintenance and executing HR/Payroll systems and activities for internal employees. These activities include, but are not limited to, administration of employees’ payroll, personnel record management, safety coordination, training, auditing, creating and updating the Payroll Manual and special projects as assigned. This position is also responsible for compiling and recording employee time and payroll data and processing semi-monthly transfer of correct payroll data to ADP.



•           Implement corporate Payroll policy and Payroll Manual

•           Performs all activities necessary to process one or more full cycle multi-state payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.

•           Ensures payroll records are accurate and complete by conducting semi-monthly audits of all change activity back to the original documentation.

•           Makes sure all payroll related regulations and laws are up-to-date including minimum wages of Federal, State, County and City.

•           Hires additional staff under the payroll when needed

•           Conducts research and analyzes data on assigned projects, and produces summary reports for submission to company executives.

•           Develops and maintains more complex reports to meet Senior HR Manager’s needs.

•           Assists in special projects and additional duties as assigned.

•           Administers new hire and termination packets for all employees.

•           Reviews employees’ timesheets for payroll processing.

•           Verifies I-9 documentation and maintains books current

•           Tracks and audits employee PSL/PTO requests – communicates discrepancies to Sr. HR Manager.

•           Updates HR spreadsheets with employee change requests and processes paperwork.

•           Enters and audits employee information on HRIS system.

•           Stays current with current state and federal employment laws.

•           Contact various area managers for any missed times.

•           Compile internal management reports from payroll system software.

•           Maintains payroll information by collecting, calculating, and entering data.

•           Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.

•           Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

•           Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.

•           Resolves payroll discrepancies by collecting and analyzing information.

•           Provides payroll information by answering questions and requests.

•           Maintains payroll operations by following policies and procedures; reporting needed changes.

•           Maintains employee confidence and protects payroll operations by keeping information confidential.

•           Contributes to team effort by accomplishing related results as needed

•           Maintains information in the HRIS up-to-date

•           Creates requested reports and provides



•           BA / BS in Human Resources or related field.

•           6-10 years Payroll Administration and HRIS administration required.

•           6-10 years of Business to Business consulting experience in the Human Resources field preferred.

•           CPP certification strongly preferred.

To perform this job successfully, an individual should have an accomplished knowledge of,

• Microsoft Office (Word, Excel, PowerPoint, Outlook) Microsoft Project.

• Familiarity with HR and payroll systems (UltiPro, ADP, Paychex, Paycom).

• 6-10 years of payroll processing experience using ADP, Peoplesoft, JDE, Oracle, SAP, UltiPro or other systems, including reporting from their related reporting tools (Cognos, Crystal, Access, etc.).

Job ID:

Dept ID:

Irvine, CA
United States of America

Japanese / Japanese

Job Type:
Direct Hire Position
Folder Group ID

Posted Date:2/6/2019



Apply for this Position

Job Title: Payroll Specialist

Location: Irvine, CA

Job Type: Direct Hire Position

Reference ID: 355476

Posted Date: 2/6/2019

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