Japanese Bilingual Executive/ Administrative Assistant - Houston, TX
Job Title: Japanese Bilingual Administrative Assistant
Location: Downtown Houston, TX
FLSA Code: Non-Exempt, Temp-to-Hire (Estimated Temp Duration 90 days based on the job performance)
Salary/Pay Range: $22.50/h
Supervisory Responsibility: No
A global trading company is looking for a Japanese speaking Administrative Assistant.
This position is responsible for providing secretarial support for the SVP and VP under the supervision of the Assistant Manager. Especially secretarial support for SVP, has to cooperate with the secretary of General Manager of Houston Branch to coordinate his schedule and support his secretarial duties.
In addition, the duties include supporting and assisting all staffs of the department while conducting necessary administrative work and event coordination under the supervision of the Assistant Manager. This includes providing a high-level administrative support to company management by, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings, as needed.
ESSENTIAL DUTIES (NOT OFFICIAL: PLEASE ASK FOR MORE DETAILS DURING YOUR INTERVIEW):
Executive Support 20%
• Support SVP and VP of Natural Gas Group under the supervision of the Assistant Manager.
• Assist with expense reports.
• Conserves executive's time by reading, researching, and routing correspondence; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Natural Gas and Upstream Department support 75%
• Provide administrative support for the team of Natural Gas and Upstream Department
• Provide assistance to the due diligence process, support managing technical data and compiling reports.
• Assists with filing documents (electronic and paper).
• Assist with business trip arrangements for both Natural Gas and Upstream Department members and business travelers from other affiliate companies.
• Assist with expenses including reports.
• Assist with budget preparation.
• Assist with appointments and scheduling including booking of meeting room and meal venue.
• Assist with department supplies.
• Review and process employees’ expense report
Organize information Service Fee 5%
• Prepares calculation chart sheet and invoices of Information Service fee to Mitsubishi Tokyo and other MC affiliates for every quarterly
• Communicate PIC person to send invoice, and correct information if it is needed.
Fluent in English and Japanese
Strong MS Office skills : Word, Excel and PowerPoint
United States of America
Engineering / Engineering
Temp to Hire Position
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Job Title: Japanese Bilingual Executive/ Administrative Assistant
Location: Houston, TX
Job Type: Temp to Hire Position
Reference ID: 360679
Posted Date: 3/25/2019